Business Support & Secretary
A Business Support/ Secretary will work in a learning-filled environment, participating as an integral member of ADGES team. You will provide full support in office administrative task and perform as a Secretary to the company executive.
Department: Secretary
Project Location(s): T-One Building
Education: Bachelor’s/master’s degree
Compensation: As agreed
Responsibilities
The main duties of the Business Support/ Secretary can be summarized as follows:
Responsibilities:
- Overseas office administrative and be a point of office contact for the team
- Coordinate with vendors, suppliers for smooth purchasing and accounting process in timely manners
- Prepare events, workshops & learning materials, arrange the venues, coordinate with vendors to ensure smooth learning and consulting operations
- Maintain office facility and office equipment for the efficient use of the team
- Maintain excellent filing of administration process
- Manage in-coming calls, office mails and courier service and welcome company’s guests
- Perform high level of Secretary tasks, arranging the meeting (Virtual & On-site), travel arrangement and assist with general administration task as required by the executive
- Support & facilitate the company’s events and activities.
Handle ad-hoc projects, assignment as required
Business Supports
- Provide administrative support to the superior and other team members
- Answer incoming phone calls, carry out incoming & outgoing mails
- Welcome the company visitors, arrangement flights and accommodations for the company’s guests
- Arrange the meeting rooms for other team members (Virtual & on-sites)
- Carry out excellent filing and update admin-related documents
- Assist the superior in purchasing task for general office supplies, tools & equipment, obtain quotations and negotiate for reasonable prices
- Coordinate for office tools & equipment maintenance and ensure all items & devices are in good conditions
- Coordinate with external parties e.g. the clients, business partners, suppliers, local authorities in relations to the business activities
- Facilitate the workshops by preparing the workshop materials, coordinate with the clients and provide assistance in the workshops
- Provide the supports to the company’s marketing and other events & activities
Secretary
- Perform an executive secretary task and provide supports in business and personal matters as assigned
- Arrange and maintain excellent schedules for the executive and keep the executive advised of time-sensitive and priority issues, ensuring appropriate follow-up and/or preparing relevant documentation.
- Handle correspondences of the executive office, perform excellent prove-read for the accuracy prior signing
- Carry out excellent filing and properly managed the executive business & personal documents
- Travel arrangements, flight & hotel bookings & keep itinerary for the executive business trips
- Arrange the meetings with the clients and business partners both virtual and on-sites
- Maintain high level of confidential information to be in line with the executive’s directions and ADGES business practices
- Liaising with logging or processing bills or expenses for coaching clients
- Keep track, follow up tasks assigned by the executive and assist in ad-hoc tasks or projects as assigned
QUALIFICATIONS
- A Bachelor’s/master’s degree in general management, human resources (HR) and/or other relevant areas are preferred
- Experience in office administration and executive assistant
- Strong computer literate in MS Office (Word, Excel, PowerPoint & other Office Suites)
- Excellent organizational, interpersonal, verbal and written communication skills
- Good command in English, especially in business level
- Flexibility, adaptability and the ability to work under tight deadlines or changing team & client needs
- Superior organizational skills and strong attention to detail
- Being able to prioritize work and multi-tasks with low supervisory.
- Intellectual curiosity, seeking opportunities to develop new skills
- Team and client-focus attitude
BENEFIT & WELFARE
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Work Days: Mondays – Fridays
Work Hours: 8.30 A.M. – 5.30 P.M.
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Location: Near BTS Thonglor
- Mobile allowance
- Fixed Bonus
| Job Posting Title | Location | Department | Date |
|---|---|---|---|
| Business Support & Secretary | T-One Building | Secretary | 18/01/2024 |
| Marketing Team Leader | T-One Building | Marketing | 12/07/2023 |
| Academy (Team Lead/Manager) | T-One Building | Academy | 12/07/2023 |
| Project Coordinator | T-One Building | Consulting | 24/06/2023 |
| Human Capital Consultant (Project Manager) | T-One Building | Consulting | 24/04/2023 |
how can we help you?
If you have questions or require more information about our services.
I believe the best consulting and learning solutions should strongly be supported by 3 pillars:
We exist and strive to make an impact through human capital solutions:
1. World-class thinking process and research base solution
2. Practical, through the test of time and test of the leading organization
3. Insightful, each engagement is different and success lies under understanding each client and their operating cultures
Dr.Nattavut Kulnides
Founder & CEO, ADGES